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Document Management

Orchid document management system software that allows you to store and keep track of electronic documents. While this is the most basic function of any document management system, those which are designed with functionality in mind typically come along with a variety of features.

Document management systems come in many shapes and sizes. Some are stand-alone … meaning they are programs designed with the sole purpose of assisting users with managing files and documents. Others come as part of a more robust suite that entails a number of other business-related tools … including calendars, messaging, blogging, wikis, and case tracking, to name a few. Commonly referred to as social business software, social intranet software, or collaboration software, these suites are ideal for businesses that are looking for a singular vehicle for handling day-to-day operation.

Cloud Access

These days, practically everything in business takes place online. Because employees need to upload and download documents at any time and any place, cloud access is a must. While web-based document management systems are quickly becoming the standard in the industry, there are still a number of options out there that don’t feature web integration … and these options sho1uld be avoided

Intelligent Organization

Juggling many documents can quickly become problematic. This is especially true for growing businesses. The larger a company gets, the more likely it is there will be more and more documents to organize. Organizational hierarchy is one of the most important features to take into consideration when choosing a document management system. Categorization, tagging, and rating will help you find the files you need as quickly as possible.

An Attractive User Interface

Your staff is going to use your document management system on a daily basis, so you’ll want to make sure that the software features an attractive UI, or user interface. This is what you and your staff see when you log-in, which is understandably one of the most important pieces of the puzzle. If your document management system is hard on the eyes, no one will want to make the transition

Permissions

If you have a huge staff, it can sometimes be difficult to keep a social community in check. Permissions are truly necessary in this regard, as they allow you to choose who has the ability to delete or change files and documents and who does not. The best document management systems allow administrators to set specific permissions for every employee, helping to keep control and protect important documents from being altered.

Centralized document storage system

Centralized document management for every department, Centralized document management is tailored to each department’s requirements. Flexible configuration aligns the centralized system to each department’s objectives and processes.

Engineering and Operations

Quality

Finance and Accounting

 Environmental and Safety

Maintenance

Sales and Marketing

Human Resources

Administrative

Secure document management and storage

Whether you have inactive documents or active ones and your company feels the consistent need for additional space, the pressure and challenge for better Security, confidentiality, accessibility, compliance with your local and global rules and regulations and long term preservation of document..

Secure data destruction

Data destruction is the process of destroying data stored on tapes, hard disks and other forms of electronic media so that it is completely unreadable and cannot be accessed or used for unauthorized purposes.

Retrieval and disposition of records

The general principles of records management apply to records in any format. However, the methods used for protection, organization, indexing, retrieval and disposition of records will vary depending on the format or medium (physical or electronic) in which the record exists.

Protection and Retrieval

Records are stored because they may need to be retrieved at some point. Therefore, stored records must be protected from physical harm or loss, organized, and indexed so they are available for retrieval.

Bank Synchronization

Get your bank statements synced with your bank automatically, or import files.

Invoicing

Create sharp and professional invoices, manage recurring billings, and easily track payments.

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Manage Bills & Expenses

Control supplier invoices and get a clear forecast of your future bills to pay.

Easy Reconciliation

Save time and automate 95% of reconciliation with our smart reconciliation tool.

Expenses

Get your bank statements synced with your bank automatically, or import files.

Inventory

Synchronize every transaction with your stocks to keep your valuation up to date

Point of Sale

Easily create invoices from Point of Sale transactions into Odoo Accounting

Sales

Automatically create project tasks from sales orders.
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erp CRM & Sales

Leads, Opportunities, Calls, Quotations, Sales Order, Invoicing, Sales Teams, Targets & Forecasts

erp Purchase & Warehouse

RFQ, Orders, Approval, Logistics, Invoice, Landed Costs, Goods Receipts, Put away, Picking, Delivery

erp Project Management

Enquiry, Estimate, Costing, Contracts, Mobilization, Tasks & Milestones, Budget control, Variations

erp Real Estate

Property, Lease, Sales, Tenant, Buyer, Agent, Payments, Reminders, Maintenance & Utilities

erp Financial Accounting

Multi – Company, Multi – Currency, Configurable COA structure, Credit Control, Bank Facilities

erp Expense Tracker

Submit Expense Claims for online Approvals and reimbursement, interfaced with Finance & Payroll

erp HRMS

Contracts, Salary Rules, Leaves, Time Sheets, Gratuity, Provisions, WPS, Employee KPIs, Self Service

erp Recruitment

Publish Job Positions, Receive CVs, Schedule interview, Approve & Confirm Employment

erp Point of Sales

Multi-outlet, Online/Offline modes, Payment types, Pricing, Promotions, Discount rules

erp Van Sales Management

Sales Route Accounting, Journey Plan, Record field Sales, Visits, Collections, Merchandising info

erp Web Stores

Publish Products, Pricing, Promotions, Manage Shopping Cart, Content, Payment Gateway, Orders

erp Events Management

Manage events, including conferences, meetings, seminars, training and webinars

erp MRP, Purchase Planning

Material Requirement Plan, Purchase Planning, Forecast based on company consumption

erp Fixed Assets

Asset Category, Depreciation, Automatic JVs, Assets by Location, Department, Custodian

erp Fleet Management

Linked to Assets, assign Driver, Record Odometer reading, fuel, maintenance expenses, trips

erp Manufacturing

Make to Order or Make to Stock, Bill of Material, By-Products, Work centers, Production Costing

erp Reporting & Dashboards

Real time Dashboards, Multi – dimensional, graphical reports, On mobiles and tablets

erp Messaging

Inbox for employees, email integration, Calendar, Group messaging, tasks assignment, to-do list

erp Document Management

Scan, attach documents to modules and forms, easy document search via multiple views

erp Portal

Social Enterprise, Knowledge Management, Access for B2B users and Web stores customers

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Transact, Communicate, Collaborate
Transact, Communicate, Collaborate
  • Orchid’s Enterprise Business Software consists of ERP, CRM, Messaging & Comm., Portal, Website & Web Stores, all in a Single Scalable software suite allowing you to streamline business transactions, communicate and collaborate with vendors, customers, partners and employees.
  • The system comes with built-in messaging system, email integration, intuitive reporting and more.
Highly Affordable
Highly Affordable
  • Minimal Infrastructure Costs, Ability to deploy on- premise or on-Cloud, Absence of software license fees, Capability to access from mobile devices – laptops - desktops, using just a standard browser.
  • All of these enable businesses to exploit system’s benefits freely and without worrying about cost over-run. These are intangible, opens new avenues to your businesses like no other.
Built-in Reporting & Dashboards
Built-in Reporting & Dashboards
  • System facilitates multi-level and multi-dimensional analysis of business data. Create detailed reports and graphs in any format you need - all that in few simple clicks. Design custom dashboards to get the right picture of your business.
  • Get the insights you need to make smarter decisions. Dig deeper with real-time reports that anyone can create and share.
Rich Functionality
Rich Functionality
  • With configurable process workflows & localizations for the region, Orchid ERP caters to Trading, Distribution, Retail, Projects, Real Estate & Property, Contracting, Manufacturing & Service Industries.
  • ystem supports Multi company & accounting structure, Multiple currencies & languages.
Unlimited Scalability
Unlimited Scalability
  • System’s multi-tier architecture & unique modular design allows customers to start with core modules and add new ones in future.
  • Customers keep the benefits of integrated software but avoid a “big bang” project. This also helps them realize faster returns.
Proven Technology
Proven Technology
  • European Origin, Trusted by millions worldwide, the system is 100% Web Based and takes minimal resources. It’s customizable user interface, search views, reporting features, flexibility and manageability are truly unique.
  • The system leverages on the effective use of the most current technologies.
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